A digital employee for schools, academies and training centres that answers admissions questions and takes registrations

In the enrolment weeks the same questions come hundreds of times: what are the fees, is there a place in grade four, which documents do you need, when does the course start. The admissions officer answers them one by one, and the parent who writes in the evening waits until tomorrow, and may enrol somewhere else before the answer arrives.

The digital employee answers those questions on the spot, then moves the enquirer to the next step: filling in the application, booking a visit or sitting a placement test. The admissions team is left free for interviews and for the cases that need a decision.

In a school the digital employee mostly talks to a parent asking about their child, and the flow ends in an application and a visit. We write the answers with you for each stage of schooling, and decide what is said about available places so that an answer is never read as the promise of a seat.

In a training centre or academy it talks to the trainee, and the flow is closer to a sale: what is your goal, what is your level, which schedule suits you, then registration and payment in the way the institution has approved. Here it pays to record every interested person in the customer system and follow up when the next course opens.

The digital employee does not decide admissions, does not grant an unpublished discount, and gives no information about a student’s grades, behaviour or attendance to anyone whose standing has not been verified. Those questions go to the person in charge, or to the parent portal if there is one.

Student data, much of it about minors, is kept in the project’s own database with defined access, in line with the Saudi Personal Data Protection Law. We collect only what the application needs.

If the institution has a school management or registration system that offers an interface, the application goes straight into it and places and dates are read from it. If not, applications reach the admissions team on a simple panel or sheet, or we build a registration system that fits the institution.

The number, the WhatsApp Business account and the code belong to the institution, and fees and dates are updated in one place, so the answer changes on every channel together.

The demo page opens on a fictional sample business that may not be a school, but it shows the same idea. Question it the way a parent in a hurry would, ask for an appointment, change the subject halfway, or call it. Everything it does shows in the system panel.

Yours is built on your real programmes, fees and admission requirements, and you test it with the admissions team before the season.