HR and Payroll System for Companies in Saudi Arabia

Cost depends on the modules required, such as attendance, leave, payroll and appraisals, how complex your policies are, the number of branches, and integration with biometric devices or other systems. It doesn’t grow with headcount because you own the system, unlike systems priced per employee per month. We send a written quote within 24 hours after a short meeting.

Yes. Once payroll is approved, the system produces the payroll file in the format required for upload to Mudad, alongside the bank transfer file, with a report flagging any missing data before upload, such as an incomplete ID number or bank account, so the file isn’t rejected after it is submitted.

Yes. It calculates them automatically under the Saudi Labor Law based on years of service, wage and reason for leaving, and books the monthly provision in accounting so the company isn’t surprised by a large liability when a long-serving employee leaves. Your company policy can be added if it is more generous than the statutory minimum.

Yes, with most common devices that allow their logs to be pulled. For field sites and projects we provide geo-located mobile check-in within a set radius for each site, with a photo at check-in if you need it, so you know who attended and where without extra hardware.

Yes. Employees get a self-service portal where they see their payslip and leave balance, submit leave, advance and letter requests, and follow approvals in real time. That cuts HR visits for every query and gives line managers their team’s requests in one place to approve from their phone.

Yes. We define fixed and rotating shifts and rest days for each group, and the system calculates lateness and overtime according to your policy, sending them for approval before they enter payroll. Unapproved overtime is never paid, and lateness with an accepted excuse is never deducted.

Yes. Salaries and documents are protected by fine-grained permissions: managers see only their team and only authorised people see salaries, with every view or edit logged. We apply encryption and backups, follow the Personal Data Protection Law (PDPL), and the data can be hosted in-region on request.

Yes. The payroll journal and provisions post to accounting automatically, and each employee’s cost can be charged to the project or cost centre they work on, which contracting and O&M companies especially need to know the profitability of each project.

8 to 14 weeks depending on modules and policies, followed by a month running in parallel with your current method to reconcile payroll employee by employee before full sign-off. We schedule the launch away from month-end so it doesn’t coincide with payroll pressure.

Yes. We serve companies across Saudi Arabia and the Gulf remotely and work on Saudi time, with online meetings and daily follow-up on WhatsApp. We train your HR team and managers in recorded sessions they can revisit whenever someone new joins the team.