School Bus and Student Transport Tracking System and App
A school transport tracking system reassures families and organises the school: routes and stops for every bus, live bus location, student boarding and drop-off logged in the attendant’s or driver’s app, parent notifications on approach and arrival, and an alert before the trip can close if a student has not been checked off. We build it for private and international schools, kindergartens, school transport companies and private transport services for female students. Implementation takes 8 to 14 weeks, and custom systems with us start from SAR 18,800 depending on buses and apps. You get a written quote within 24 hours.
- Starting from
- SAR 18,800
- Quote
- Written, within 24 hours
- Timeline
- 8–14 weeks
- Ownership
- The code is yours
- Delivery
- On the agreed date
On this page
Who is this for?
- Private and international schools running their own buses
- Kindergartens transporting young children who need the closest supervision
- School transport companies contracted by several schools
- Private transport services for female students and staff on monthly subscriptions
What you get
Routes and stops
A route for every bus with stops and times, students assigned to routes by district, and easy changes when a student moves.
Bus tracking
The bus location on the map from the driver’s phone or from a tracking device whose provider allows integration.
Boarding and drop-off
The attendant or driver checks each student in with a tap or a card scan, so you know who is on the bus at any moment.
Parent notifications
An alert when the bus is approaching, when the student boards, and when they reach school or home.
Child-left-on-bus alert
The trip cannot be closed until every student is checked off, and any student not checked off triggers an immediate alert to management.
Absence notices
A parent reports that their child won’t ride today, so the bus doesn’t wait, and it is logged in the attendance report.
Subscriptions and fees
Transport fees per student or term, online collection, and tax invoices that meet e-invoicing requirements.
Admin dashboard
All buses on one map, delays, the students on each bus right now, and a history of past trips.
The question every family worries about
Where is the bus now? Did my child get on? Have they arrived? These questions reach the school by phone every day, and the staff member usually can’t answer without calling the driver while he is driving.
The system answers them before they are asked: parents see the bus approaching and get a notification when their child boards and when they arrive. The school sees all its buses on one screen and knows about a delay before anyone calls.
Child safety: no trip closes with a student still on board
The worst thing that can happen in school transport is a child left asleep on a locked bus. So we design the system so that a trip can only close once every student who boarded has been checked off, and any student not checked off sends an immediate alert to the attendant and management.
This does not replace a physical check of the bus, but it adds a layer of protection that doesn’t rely on memory, and it leaves a record for every trip.
Tracking from a phone or a device on the bus?
The easiest start is an app on the driver’s or attendant’s phone that sends the location during the trip. It needs no extra hardware and is enough for most schools.
If your buses already have tracking devices, we integrate with them when the device provider offers an API. Devices and their subscriptions are bought from the provider, outside the software quote.
- An app for the driver and attendant with the student list and stops
- An app or link for parents to see the bus and receive notifications
- A dashboard for the school or transport company with every bus
- Notifications through the app or WhatsApp
For school transport companies
A transport company serving several schools needs more than tracking: contracts with each school, routes per contract, drivers and attendants on schedules, bus maintenance, and monthly invoicing per school or family.
We build a system that brings all of that together and gives each school a portal showing only its own buses and students, with invoices that meet ZATCA’s requirements.
Student data privacy
Children’s data, home addresses and live locations are sensitive. We design the system with strict permissions: a parent sees only their child’s bus, a driver sees only their route, and live location is kept only during the trip.
The design takes the Kingdom’s personal data protection requirements into account, with an access log of everyone who viewed the data.
Our commitments
You own the code
Source code, accounts and domain are in your organisation’s name from day one.
Written scope and contract
Scope, milestones and price are agreed in writing before the first line of code.
On-time delivery, guaranteed
The delivery date is written into the contract, and we keep it at every milestone.
Fast technical support
A team that responds quickly after launch and fixes any issue in production.
How we work with you
- 1
Free discovery session
30 minutes with an engineer to understand your needs and how you work.
- 2
Written proposal within 24 hours
Clear scope, milestones, timeline and a price in SAR, with no obligation.
- 3
Contract and staged payments
You pay in stages tied to deliveries, not everything upfront.
- 4
Delivery with weekly reports
Follow progress in the client portal and review every milestone before sign-off.
- 5
Launch, training and support
We launch on schedule, train your team and stay with you with fast support.
Request a quote
Tell us what you need for “School Transport Tracking System and App” and a specialist will send a written proposal with scope, timeline and price within 24 hours.
Frequently asked questions
How much does a school transport tracking system cost?
A first-version driver app costs SAR 12,000–30,000 in the market and a custom fleet management system SAR 18,800–37,500, plus map services depending on usage. Custom systems with us start from SAR 18,800, and we send the quote in writing within 24 hours.
Do we need tracking devices on the buses?
Not necessarily. Tracking can run from the driver’s or attendant’s phone during the trip. If you already have tracking devices, we integrate with them when the provider offers an API.
How do parents know their child has arrived?
The attendant checks the student in on boarding and out at drop-off, and the parent gets a notification each time through the app or WhatsApp, and can see the bus location during the trip.
Does it alert us if a student is left on the bus?
Yes. A trip cannot be closed until every student who boarded has been checked off, and any student not checked off sends an immediate alert to the attendant and management. This adds protection and does not replace a physical check of the bus.
Does it suit a transport company serving several schools?
Yes. Each school has its own contract, routes and portal, each bus its own driver, attendant and maintenance schedule, and invoicing is monthly per school or family.
Does it connect to our current school system?
We integrate when the school system offers an interface, so student and class data flows automatically. If it doesn’t, we use a regular file import, and we write that into the scope before signing.
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Ready to start?
Send us your idea on WhatsApp and get a written proposal with scope, timeline and price within 24 hours.
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